Generating Word and PDF documents
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For example, the screen shots below show the template structure on the left and the generated result on the right.
Conditional merge fields Microsoft Word mail-merge templates can use fields containing conditional and formatting information in them, e. A simple example is an IF condition in a letter template that generates a salutation of Mr.
Apsona's merge tool does not recognize such conditional fields, but you can achieve the same effect in other ways. One is by using as data source a report that produces the necessary conditional values. If you need a conditional value in a merge document, simply produce a report containing all the fields it needs, and add a calculated value with the appropriate condition.
You then add a Salutation merge field to your document template, and map that field to the calculated value column of the report. More information is available about calculated values in single-step reports as well as in multi-step reports. A second, much more powerful way to create conditional logic in your templates is to use Apsona's conditional directives, documented in another article.
Handling multi-line fields Some data fields such as address fields contain multiple lines of data. Organizations might create custom formula fields that string together several other fields, separated by the BR function to make the result appear on multiple lines in Salesforce.
For example, if your multi-line data field in the report is named Contacts. Note that whilst this screen shot shows a calculated field in a multi-step report, calculated fields are supported in simple single-step reports as well as in multi-step reports. The document generator will then recognize the newline symbols and produce the correct output document. First-page-only header and footer Microsoft Word offers the option to have a separate header and footer for just the first page of a document.
The screen shot below shows how you would set this option in Word If you create a template that uses this feature, be sure to use the "separate files, one for each record" value for the Output structure option in step 2 of the document generator wizard, as in the screen shot below.
Using any of the other options "single file with page breaks" or "single file with paragraph breaks" is not supported with such a template, and will cause Apsona to produce output files that Word cannot open. Font support When you create text with a particular font in your Word template, Apsona carries the font specification into the generated document.
The Black Book by James Patterson
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The Black Book
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