Terms of Reference ( Planning Committee)

The Council shall appoint a Planning Recommendations Committee to consider planning applications including related matters of Planning Enforcement, Certificate of Lawfulness, Street Naming etc received from the District Council or any other Consultation source.

The Planning Recommendations Committee shall have executive authority on behalf of the Council to send resolves and comments on planning applications sized up to 10 number development units directly to the respective Planning Authority and to consider environmental and traffic matters associated with Strategic Planning Applications in order to make recommendations to the Town Council. Strategic and large (over 10 development units) are to be considered and resolved by full Council.
 
The Committee shall usually meet at intervals of two / three weeks, or as it determines in order to make prompt and timeout response to the Planning Authority.
 
The Committee shall consist of maximum 11 members of the Town Council, shall elect its own Chairman and shall have a quorum of one third of its members.
 
The Chairman shall in the case of an equality of votes have a second and casting vote.
 
The Chairman of the Committee or the Chairman of the Council shall have discretion to refer a planning application to the full Council. (Explanatory note: since all Councillors will receive Committee papers, it will only be necessary for the Chairman to convert a scheduled Committee meeting into a full Council meeting on 3 clear days notice in order to exercise his right to refer an application to the Council).
 
In the event of urgent action being required between Committee meetings, the authority delegated to the Town Clerk in consultation with the Chairman, Vice-Chairman of the Council and the Chairman of the Planning Recommendations Committee shall only cover those planning matters where if the Town Council did not make a response before the next meeting of the Committee or the Council (whichever is the sooner) it would lose its opportunity to do so.
 
PLANNING APPLICATIONS
 
The Clerk shall, as soon as it is received, enter in a file kept for the purpose, the following particulars of every planning application notified to the Council:
 
a.        The date on which it was received;
b.        The name of the applicant;
c.        The place to which it relates;
d.        A summary of the nature of the application;
e.        The Council's recommendations;
f.         The date on which the response was returned;