Terms of Reference (Service Delivery Committee)

The Council shall appoint a Service Delivery Committee to consider matters relating to the service delivery provided by the Town Council. This will include Portfolio areas of Administration, Collett Park, Footpaths and Properties.

The Service Delivery Committee shall have delegated authority on behalf of the Council to resolve all Town Council service delivery matters encompassed within the Administration, Collett Park, Footpaths and Properties Portfolios and on calendar months when the Council are not scheduled to meet the authority to authorise resolution on expenditure (refer S/O 76).

 
The Committee shall consist of all elected Portfolio Holders (Administration, Collett Park, Community & Leisure, Footpaths, Properties & Regeneration), the Chairman of all Committees (Planning) and the Chairman and Vice-Chairman of the Council (maximum 9 members).
 
The Committee shall usually meet on the first Tuesday bi-monthly as promulgated in the meeting schedule resolved by full Council.
 
The Committee shall elect its own Chairman / Vice-Chairman and shall have a quorum of one third of its members.
 
The Chairman shall in the case of an equality of votes have a second and casting vote.
 
The Chairman of the Committee or the Chairman of the Council shall have discretion to refer a matter to the full Council.
 
The Service Delivery Committee is to consider all Precept proposals brought forward from Council, its Committees and Working Parties and to submit a draft Precept to the Council for consideration and resolve in good time for compliance with the timescale requirements as set by the District Council.
 
Administration Portfolio
 
Scope - Asset Register, Council Administration, Internal Audit, External Advisors, External and Internal Audit, Finance, Legislation, Personnel, Quality Parish Councils, S.A.L.C. and The Standards Board.
 
Aims & Objectives - To see the smooth running of the Council, oversee the audit both internal and external and to deal with all administrative and personnel matters of the Council.
 
Collett Park Portfolio
 
Scope - Collett Park and Collett Park Events.
 
Aims & Objectives - To maintain, develop and encourage use of park facilities for the enjoyment of the public within budgetary constraints.
 
Footpath Portfolio
 
Scope - Bridleways, CPRE, Cycleways, Footpaths, Footpath Clearance, Mendip Hills ANOB, Rights of Way, Ramblers Association.
 
Aims & Objectives - To maintain the existing system of Definitive and Non-Definitive footpaths within the Parish Boundary. To promote and encourage the use of footpaths by the community and visitors to the Town. To liaise and work in partnership with the County / District Rights of Way Officers and any external organisations. To collate and maintain a database of the footpath network within the Parish and an efficient / cost effect programme of maintenance to the footpaths.
 
Properties Portfolio
 
Scope - Allotments, Cenotaph, Council Offices, Flagpole, Notice Boards, Park Road Depot, Rectory Road Bus Shelter, Shambles, Town Clock, Victoria Fountain.
 
Aims & Objectives – To promote the town through efficient use of the assets owned by the Council and to ensure that they are correctly maintained and kept to a professional standard.